New Brunswick Association of Fire Chiefs ("we", "our", "us") respects your privacy and is committed to protecting the personal information you share with us. This statement explains what we collect, why we collect it, how we use it, and the rights you have over it. It applies to this website and to any information you provide to us.

1. Information we collect

When you submit our contact form, we collect the contact details you provide (your name and email address) and the subject and contents of your message, so we can respond to your inquiry.

When you subscribe to our newsletter, we collect your name, email address and preferred language.

When you submit a nomination for one of our awards (the President's Award, the Certificate of Courage or the Hall of Flame), we collect:

• Information about the nominee: their name, date of birth or age, address, fire department, duties, rank, years of service, achievements and the reasons for the nomination.
• Information about other people named in the nomination: such as the fire chief, references or witnesses, including their names, addresses and phone numbers.
• Your details as the nominator: your name, address, phone number, email address and fire department, where requested.
• Supporting documents you upload with the nomination.

When you apply for a bursary, we collect your name, date of birth, phone number, email address, mailing address, the name of your school and school principal, the signatures typed on the form and any supporting documents you upload.

If you provide information about another person, such as a nominee, a reference or a witness, please make sure they know you are sharing it with us.

When you visit, we also collect limited technical information automatically:

• Usage and technical data: information such as your approximate location, browser type, device type, the pages you view, and how you arrived at our site. This is collected through Google Analytics, and only if you accept analytics cookies (see the Cookies section below).
• Your preferences: your language choice and your cookie-consent selections, so the site can remember them on your next visit.

2. Why we use your information

We use the information described above to:

• Respond to your inquiry and communicate with you about your request.
• Review award nominations, select recipients, and contact nominators, nominees, references and witnesses when needed.
• Review bursary applications and contact applicants about their application.
• Present and announce our awards and bursaries.
• Send you our newsletter, if you subscribe. You can unsubscribe at any time using the link in each email.
• Understand how visitors use this website so we can improve its content, navigation, and performance (through Google Analytics).
• Remember your language and cookie-consent preferences.
• Maintain the security and proper operation of this website.
• Meet our obligations under applicable privacy legislation.

3. Consent

By providing your information to the NBAFC, you consent to its collection and use for the purposes above. Where the law requires explicit, written, or separate consent for a specific use, we will ask for it. You can withdraw consent at any time by contacting our Privacy Officer (section 8). Withdrawing consent may limit our ability to deliver the services you have asked for.

4. Disclosure to third parties

We do not sell your personal information. We may share limited information only:

• Within the NBAFC, with the people involved in reviewing submissions. Bursary applications are reviewed by the Awards Committee of the NBAFC for recommendation to the Board of Directors, and award nominations are reviewed by those involved in selecting recipients. The names of award and bursary recipients may be announced at our events, on our website or in our publications.
• With Google Analytics, which processes technical data to help us understand website traffic and usage patterns, and only if you accept analytics cookies. Google's handling of this data is governed by Google's Privacy Policy.
• With Google reCAPTCHA, which analyzes certain technical data (such as your IP address and how you interact with the page) when you use our forms, to protect them from spam and abuse.
• With Mapbox, which provides the map on our map page and receives technical information (such as your IP address) when the map loads.
• With the provider that delivers our emails, including contact form messages, newsletters, and the nominations and bursary applications (with their supporting documents) that are emailed to our office, which accesses your information only as needed to deliver that service and is bound by appropriate confidentiality terms.
• With the service provider that hosts this website, which accesses information only as needed to operate and maintain the site and is bound by appropriate confidentiality terms.
• Where required or permitted by law, including in response to a lawful request from a public authority.

This website links to external sites. Those sites have their own privacy practices, and we are not responsible for how they handle your information. We encourage you to review their policies.

5. Where your information is stored

Your information is stored in Canada whenever possible. Some service providers may process limited technical information (for example, web analytics) outside Canada. Where this happens, the information is subject to the laws of the country where it is processed, including lawful access by authorities in that country.

6. Cookies and similar technologies

This website uses cookies and similar technologies. A cookie is a small text file placed on your device by your browser. We group cookies into two categories:

• Necessary cookies are required for the site to work, for example to remember your language choice and your consent preferences. Google reCAPTCHA, which protects our forms from spam and abuse, is also included in this category. These are always on and cannot be disabled.
• Analytics cookies help us understand how visitors use the site so we can improve it. We use Google Analytics 4, which does not log or store IP addresses. These cookies are off by default.

Analytics cookies are loaded only after you accept them. Until you make a choice, only necessary cookies run, and Google Consent Mode v2 keeps ad_storage and analytics_storage set to denied.

You can change your choices at any time by clicking Cookie preferences in the footer. Clearing your cookies will reset your preferences and the consent banner will appear again on your next visit.

You can also block or delete cookies in your browser settings. If you block necessary cookies, some features of the site, such as our forms, may not work.

7. How long we keep your information

We keep your information only as long as we need it for the purposes described in this statement and to meet any record retention obligations that apply to us. Records are retained for seven (7) years, after which they are destroyed or anonymized in a secure manner. Website analytics data is retained for fourteen (14) months.

8. Your rights and our Privacy Officer

Subject to applicable law, you have the right to:

• Access the personal information we hold about you.
• Ask us to correct information that is inaccurate or incomplete.
• Withdraw your consent and ask us to stop using your information.
• Receive a copy of your information in a structured format, where the law requires it.
• File a complaint about how we have handled your information.

To exercise any of these rights, or to ask any question about this statement, please contact our Privacy Officer:

If you are not satisfied with our response, you may contact:

• Office of the Privacy Commissioner of Canada: priv.gc.ca/en

9. Security

We use administrative, technical, and physical safeguards to protect your information against loss, theft, and unauthorized access, use, or disclosure. No method of transmission over the internet is fully secure, so we cannot guarantee absolute security, but we maintain the safeguards expected of a responsible organization.

10. Changes to this statement

We may update this statement from time to time. The current version is always available on this website and the date of the most recent update is shown below.

Last updated: October 27, 2026